It's Been a While Since I Held an Editing Class

These are just a few little nuggets of advice to use when querying the writers who rely on your direction to lead them to a polished finished work.


1. Be tactful
Address the query to "Author" or "AU" (or you can use "QU" for query, like I do). Be courteous, use "please" to show that you’re asking them to perform extra work.

2. Avoid capital letters and exclamation points in your query; be professional no matter how stunned you are at what you’re seeing.

Ex: Ronald Reagan, a democrat, believed in the concept of ‘trickle down’ economics.

Query:
[AU: ARE YOU KIDDING ME? REAGAN WAS NOT A DEMOCRAT!]

Revised Query:
[AU: Did you mean ‘republican’? Please check party affiliation.]

3. Word your query so you get the answer you are looking for.

Ex: According to the finding, men want to marry women who remind them of their mothers; however, there is no conclusive research.

Query:
[AU: "Can you please clarify this statement?"]

NOTE: I’m guilty of this one. Wording a query this way can yield two possible answers: 1) "No I can’t; and 2) the actual rewrite you were expecting. Instead, try clarifying the statement yourself and asking the author if your interpretation is correct.

Revised Query:
[AU: This may confuse readers. You cite a study's finding, but write there in no conclusive research. It may be helpful to state why the finding is not considered conclusive.]

4. When dealing with arithmetic, if you see an error, do not make changes if unsure of the author’s intentions.

Ex: 12 of the 60 respondents (50%) could not identify the State of California on a map.
It is incorrect to change the math here without checking with the writer. Unless you know whether to change the 50% to 20%; the 12 to 30; the 60 to 24; or the 12 of the 60 to 45 of the 90, query the author.

Query:
[AU: The arithmetic does not seem correct. 50% of 60 does not equal to 12. Which number needs to be changed?]

5. Make queries concise; avoid wordiness and sarcasm.

Ex: Jamie enjoyed the way Mark touched her, it was as if he loved her. Though she knew he didn’t. Come to think of it, she wasn’t so sure he even liked her. But she’d deal with her guilt in the morning. She needed Marc's touch tonight.

[AU: Wow, you’d think Jamie would have more self esteem. Guess not! Please confirm spelling of "Mark" or "Marc."]

Revised query:
[AU: Please confirm spelling of "Mark" or "Marc."]


Source: Stet Again!: More Tricks of the Trade for Publications People provided the rules; I provided the examples.